outlook 2016 separate screen for email and emails mac

Outlook 2016 Separate Screen For Email And Emails How To Prevent Them

If you want to keep your computer clean press the Settings button first and write down the location of the pst-file so you can physically delete the file as well and not just the connection to it.

Actually, Im not talking about just a single e-mail here but basically all your e-mails and not just twice but LOTS of times.

Outlook 2016 Separate Screen For Email And Emails How To Prevent Them

This article discusses the most common configuration issues which lead to e-mail duplication and how to prevent them from happening again.

Rules Multiple accounts Profile recreation Synchronization tools Virus scannerfirewall Tools to clean up the mess Rules Rules, and more specific Move to folder rules, is the most easiest one to get yourself some duplicates.

This is because for each e-mail received, Outlook will fire all configured rules against it.

The following example will show how this can lead to duplicates.

In this example there are two rules configured; Apply this rule after the message arrives from Robert Sparnaaij move it to the Outlook folder Apply this rule after the message arrives with Outlook in the subject move it to the Outlook folder Now imagine that you receive an e-mail from me where I have the word Outlook in the subject; both rules with apply So it will get moved out of the Inbox two times and thus create a duplicate.

The way to prevent this, is to add the action stop processing more rules to the rule.

If we would add that action to the first rule and the rule applies to a received message, the action stop processing more rules will prevent that the second rule will be executed as well.

Keep in mind that if you have even more rules configured that should always trigger for instance that assigns messages to a category or marks it for follow up youll need to sort your rules in the correct order as well.

Also note that the stop processing more rules would only affect the current message that is being checked.

When youve received multiple emails, all those emails will be verified starting with the first rule again.

Multiple Accounts When you configure multiple accounts in Outlook, make sure that these are indeed separate accounts and not just aliases for the same mailbox.

In the case of an alias, you would basically have the same account configured twice as all emails from either alias is being received in the same mailbox.

When you also have the option configured to leave a copy on the server (POP3 account), both accounts will collect the same e-mail leaving you with duplicates.

To read up on the difference between a separate mailbox and aliases see: About mailboxes, addresses and aliases.

To prevent duplicates from alias accounts (other than removing them), you must configure the alias account not to receive e-mails since they are already being received by the original account; Outlook 2007 Tools- Options- tab: Mail Setup- button: SendReceive- button: Edit- select the alias account- uncheck: Receive mail items Outlook 2010 2013 2016 2019 Office 365 File- Options-Advanced- button: SendReceive- button: Edit- select the alias account- uncheck: Receive mail items Youd then still be able to select with which address you send out your emails.

Profile Recreation When you recreate your mail profile for instance when the original got corrupted or when you reinstalled your PC and configure Outlook for the first time again and you originally had Outlook configured to leave a copy on the server (POP3 account), it will collect all the e-mails from the server again even when you have received them in a previous configuration.

This happens because the newly created profile doesnt know that these messages have been received before by another profile.

For Outlook 2007, this means that when you recreate your mail profile and, during setup, you immediately configure it to use your old pst-file as the default delivery location, it will create duplicates for the messages that are already received and that are still on-line as well.

To prevent this from happening, make sure to start Outlook at least once with a clean pst-file before reconnecting the old one and setting it as the default delivery location.

When you are using Outlook 2010 or later, you can prevent this by reconnecting your original pst-file during the POP3 account configuration.

Select the the original pst-file and press Set as Default Select the other pst-file and press Remove.

Outlook 2016 Separate Screen For Email And Emails Mac